Wrap payment-export duplicate review
Distinguish stable payment identities from repeated imports and separate correction events.
No signup. Enter reference codes, add records and download a CSV. Entries stay in the browser tab. Filled fields do not establish completion, approval or compliance.
| Export batch reference | Source account reference | Stable transaction reference | Event type | Invoice allocation reference | Duplicate review decision | Reviewer role |
|---|---|---|---|---|---|---|
| Export-example-12 | Provider-account-example | Deposit-event-example | Completed collection, fictional | Invoice-allocation-example | Bookkeeper-role |
- Starting records are fictional examples, not merchant evidence.
- Keep private documents and actual contacts in your approved business system. Use internal reference codes here.
- Missing required fields indicate an unresolved record. Filled fields do not prove authorization, completion, compatibility or compliance.
- Export to approved business storage. Browser edits are cleared on reload.
A repeated accounting export should not create a second wrap-shop collection. Match records using the actual transaction identity and source account, not the row number or invoice amount alone. Keep captures, refunds, reversals and payouts as distinct events. Your bookkeeper needs a traceable correction history when the same export is downloaded twice or a partial payment appears in several reports.
Use with this guide
wrap software integration scorecard
The wrap software integration scorecard includes the supported accounting handoff around the export.
fleet remittance allocation guide
The fleet remittance allocation guide separates accepted invoices from consolidated payment differences.
Browse the complete vehicle wrap guides and worksheets.
Identify the event represented by each row
Read the export definition and sample records before importing. A payment, payout and invoice balance are different objects. The same job might have several payments, while one payout might include several jobs. Do not assume every row showing the accepted invoice total represents another collection. Retrieve the provider’s documented identifiers and check the actual export fields through the account you use.
Include the source account or system reference when a transaction identifier is only meaningful within that account. An invoice number alone might repeat across locations or migrated software. Keep the actual provider identity distinct from the CRM’s internal payment label. This article does not claim every product exports the same fields or that BlueFinch connects every accounting system automatically. The wrap software integration scorecard includes the supported accounting handoff around the export.
Check the import’s duplicate behavior safely
Test this using your company’s sandbox or a test company (controlled test data). Test import of same permitted test export again, to see if it causes accounting workflow to reject, ignore or even double-book same record. Record results. Do NOT use live customers’ real charges to test, and do NOT delete any of your company’s production payments to test. Get provider or your bookkeeping team to assist where test workflow does not have a safe test case.
The export review sheet records the export batch reference, source account, stable transaction reference, event type, invoice allocation reference, duplicate decision and reviewer. Use internal codes only. Actual transaction files, card details, customer contacts and credentials remain in approved restricted storage. A completed row documents a review decision and does not certify the source export or accounting integration is correct.
Preserve two real events while rejecting one repeated row
For a fictional job, the ledger contains a $900 deposit and a $2,100 balance collection with different provider references. Both belong to the same $3,000 invoice. Importing the deposit row again should not create another $900 receipt. A later refund with its own event reference remains a separate correction, not a duplicate merely because it relates to the original payment.
Keep event direction and gross versus net amounts visible. A payout deduction does not necessarily mean a new customer refund, and a pending payment does not prove a captured collection. Stripe’s refund documentation illustrates why correction status matters, but the exact export meanings depend on your account. Preserve the original record and correction reference rather than editing history until the net amount looks right.
Sources for this section: Stripe: refund destinations, funding, statuses and failures
Reconcile the accepted import and unresolved records
Compare the accepted imported events with the provider report, invoice allocations and bank payout bridge. Record any unresolved row for the bookkeeper instead of forcing it into a familiar category. If an incorrect duplicate reached the live ledger, use the accounting system’s supported correction process and retain the audit reference. The worksheet does not authorize deleting financial records or changing recognized revenue.
Make sure that repeat exports and handovers between office and bookkeeper are reviewed. The person responsible for the batch should also be clearly defined and a record of what was imported. These tests need to be repeated if the provider, export format or accounting software changes. Make sure that the total of all collection events in a repeat export equals the sum of all distinct events in that export. Only publish the reconciliation accuracy for a given time frame and given method after verification of the required records. The fleet remittance allocation guide separates accepted invoices from consolidated payment differences.
Primary sources
BlueFinch last reviewed these sources on October 4, 2026. Payment rules and state requirements can change.
Use this page for general business information. It is not legal, tax, or accounting advice.