Keep one current cash-and-card price list across the shop: working sheet
A publication register connecting approved prices to every customer-facing location and a rollback reference.
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| Price publication location | Current version | Effective date | Update owner | Display verified | Prior-quote treatment |
|---|---|---|---|---|---|
| Saved estimate email | Version 3 | Next approved change date | Service manager | Pending test | Honor documented accepted quote policy |
- Record actual evidence or mark the item unresolved.
- Keep private payment and customer details in the approved business system.
- Use the processor's written program instructions before changing a live transaction.
Changing a price in your terminal won’t update the laminated counter sign, emailed estimate template, or service page. You can have the pricing set up right and still give customers conflicting information.
Dual pricing gives you another reason to keep those versions straight. The approved cash and card prices need to match wherever customers see them. Keep a simple publication register so the owner can spot the current copy and see what still needs attention.
Use with this guide
pricing-program comparison
Continue with pricing-program comparison.
online payments workflow
Continue with online payments workflow.
BlueFinch pricing terms
Continue with BlueFinch pricing terms.
Tint dual pricing: test the booking and pickup prices
Test tint booking and pickup prices before launching dual pricing. Use the channel acceptance sheet for deposits, method changes and the complete customer total.
Start with an approved source record
Record the service, scope, applicable prices, effective date, and approval reference in the shop’s controlled price list. Use the merchant’s approved program and provider instructions. Do not calculate a new markup from a blog example and assume the configuration will follow.
The pricing-program comparison separates dual pricing from surcharging. Visa's merchant guidance also addresses the difference between properly displayed discounted prices and a fee added to a lower displayed amount. Ask the processor to review how the business presents prices before distributing revised materials.
Sources for this section: Visa: surcharging and cash-discount distinctions
Inventory the places customers see prices
Check the whole customer journey: website, booking confirmation, estimate template, counter display, payment link and receipt. Still using printed brochures or saved email replies? Include those too. Record a location only if it actually contains pricing or payment-program language.
Use the online payments workflow to identify which pages your enabled setup controls. A hosted payment page might be managed separately from the shop’s website, so don’t assume one website edit changes every screen. Give the update to the person who has access.
Set an effective date and an exception rule
A hypothetical tint shop changes its service prices on the first of next month. Quotes already accepted under the old terms need a documented treatment. The owner should decide that policy with the relevant provider and professional advice where needed, then tell staff which estimate versions stay valid.
Don’t silently swap a customer’s accepted amount for the latest price list. Keep the original quote, and record any approved changes to scope or price. The publication register should distinguish new inquiries from existing jobs so staff do not apply a blanket update to both.
Test a complete job after the changes
Run one provider-approved test transaction or demo. Compare the approved source record with the estimate, checkout and receipt. Check what’s actually payable, not just whether the page says “cash” or “card.”
Record the test date and the unresolved difference. If the website shows the new prices but a saved template doesn’t, the task isn’t done. IRS recordkeeping guidance supports keeping business transaction documentation. Keeping the price-version reference with the job helps explain the amount later.
Sources for this section: IRS: business recordkeeping
Retire old materials deliberately
Remove outdated signs from customer-facing areas, and archive old templates so staff don’t pick them by mistake. Keep historical records needed for existing jobs and accounting. Retiring a template isn’t the same as deleting evidence from an earlier transaction.
Give each publication location an owner and a checked status. “Sent to designer” is not the same as “installed and verified.” In a small shop, one owner might handle every row. The register still prevents a busy afternoon from hiding an unfinished update.
Review the BlueFinch pricing terms and merchant agreement when a program or account change affects the presentation. Remaining monthly or other account charges are separate from the customer price display. A current price list makes the transaction clearer, but it does not replace the full cost review.
The useful outcome is one traceable version for new work, a clear rule for prior quotes and evidence that the customer-facing materials agree. That is easier to maintain than asking every employee to remember which number changed.
Primary sources
BlueFinch last reviewed these sources on October 23, 2026. Check the linked sources for current requirements and product details.
- Visa: surcharging and cash-discount distinctions
- IRS: business recordkeeping
- BlueFinch: Savings Audit methodology
Use this page for general business information. It is not legal, tax, or accounting advice.