Tire campaign bay-occupancy scenario
Model two stated response stages against one recorded bay-hour pool.
Use the interactive tool without signing up. It runs in your browser: enter your numbers, save a comparison, download results or print a working copy. Your numbers are not sent to BlueFinch.
Illustrative example inputs
These starting values show how the math works. They are not industry averages, customer results or a quote.
| Input | Example value |
|---|---|
Available bay occupancy hours One defined bay pool and planning period. | 40 hours |
Recorded committed bay hours Accepted work already assigned to this same pool. | 28 hours |
Other unavailable bay hours Exclude hours already included in committed work. | 4 hours |
Eligible contacts in the campaign scenario Selected group under your actual contact-purpose process. | 40 |
Assumed response share A scenario assumption, not a shop benchmark. | 25% |
Assumed booking share of responses Bookings as a share of modeled responses, not all contacts. | 60% |
Assumed bay hours per booking Bay occupancy, not technician labor hours. | 1.5 hours |
Example results
| Measure | Result |
|---|---|
Remaining bay hours before new work Negative results preserve existing over-commitment. | 8 hours |
Modeled additional bay hours Modeled bookings multiplied by assumed bay occupancy. | 9 hours |
Modeled bay-hour shortfall A capacity scenario, not an appointment decision. | 1 hour |
Calculation detail
| Measure | Result |
|---|---|
| Modeled response equivalents | 10 |
| Modeled booking equivalents | 6 |
| Total modeled bay-hour demand | 41 hours |
Model assumptions
- Time fields use the same bay pool and planning period.
- Committed and other unavailable hours do not overlap.
- Response and booking shares are stated assumptions.
- Labor, parts, equipment and actual vehicle constraints need separate review.
Read alongside these results
- Fractional equivalents describe assumptions, not actual partial appointments.
- No booking, live scheduling, vehicle diagnosis or message occurs.
Download this worked example (CSV). Use the interactive version to export your own inputs and results.
The front desk prepares a tire-service campaign while next week’s bays are almost full. More replies do not create another service window. Start with the bay capacity your schedule records, then test an explicit response and booking assumption. The owner needs to see the gap before staff promise a date.
The scenario tool above uses bay occupancy hours for one planning period. Its starting figures are illustrative. Response and booking percentages are assumptions you enter, not measured shop benchmarks. Results reserve no bay, order no tire and predict no customer decision. Staff still need to review the actual work and constraints.
Use with this guide
Review contact and purpose gaps
Check the actual campaign group before planning responses.
Check advisor follow-up time
Keep staff conversation time separate from bay occupancy.
Review campaign service requirements
Check optional plan and channel readiness.
Browse the complete auto repair guides and worksheets.
Count bay occupancy separately from technician labor
Choose the bays and period included in the plan. Add available occupancy hours for that pool, then enter accepted commitments and other unavailable time without double-counting. Two bays available for four hours each supply eight bay hours. Two technicians in one bay for four hours use four bay hours, even though they supply eight labor hours.
This calculator models only the bay-hour pool you selected. Check technician skills, tire stock, equipment, vehicle readiness and job sequence separately. Choose assumed occupancy from the actual service mix. One average does not settle scheduling when jobs need different equipment or cannot share the same available bay.
Define the eligible group and both assumptions
Count only the contacts belonging to the proposed campaign under your documented eligibility and preference process. Do not include every old invoice because a tire-related service appears somewhere in the history. Keep the actual customer reason and channel requirements outside the capacity calculation. The model does not inspect tires or determine whether a vehicle needs service.
Enter an assumed response share, then an assumed booking share among those responses. These two fields answer different questions. A reply asking about tire options is not a confirmed appointment. Use the scenario to test staff capacity, not to advertise a promised conversion rate. Review the actual booking conditions before moving an inquiry into committed work.
Read the fictional capacity scenario
The example has 40 available bay hours, 28 hours of recorded commitments and four other unavailable hours. Eight bay hours remain before new work. Forty eligible contacts at an assumed 25 percent response share produce ten modeled responses. An assumed 60 percent booking share among those responses produces six modeled bookings.
At 1.5 bay hours per modeled booking, additional demand is nine bay hours. Total modeled demand is 41 against the available 40, leaving a one-hour shortfall. Fractional booking equivalents in other scenarios are arithmetic, not partial customer appointments. If existing commitments already exceed capacity, the remaining-hours result stays negative so the owner sees the recorded overload.
Check actual work before promising the window
Ask the advisor and service team to review the actual vehicle and requested scope through your established process. Confirm the relevant parts, inspection and approval steps. The FTC’s repair guidance explains estimates and the customer approval process. A campaign response does not authorize work, establish a fixed price or prove the job belongs in an available bay.
Discuss a later appointment window, smaller campaign or amended job mix using the exported scenario. Assign one person to compare incoming inquiries with the scheduled time. HubSpot task owners and dates support follow-up but reserve no bay. Confirm accepted work through your actual scheduler before treating an inquiry as committed capacity.
Sources for this section: FTC: Auto Repair Basics and written repair warranties · HubSpot: Task owners, due dates and record associations
Recheck capacity when accepted work changes
Keep the planning period and source schedule beside the inputs. Recalculate when accepted work, available bays or the offer changes. This worksheet has no live calendar connection and sends no capacity alerts. Saved comparisons exist only in the current browser tab. Reload clears them unless you have downloaded a report for later review.
BlueFinch’s loyalty service is an optional paid add-on with activation and messaging requirements. It does not replace the shop scheduler. Review the campaign’s cost and contact readiness separately from the bay model. Begin with a group your team has capacity to handle, then transfer actual accepted bookings through the normal service process.
Sources for this section: BlueFinch: Optional paid customer loyalty service
Primary sources
BlueFinch last reviewed these sources on October 4, 2026. Payment rules and state requirements can change.
- FTC: Auto Repair Basics and written repair warranties
- HubSpot: Task owners, due dates and record associations
- BlueFinch: Optional paid customer loyalty service
Use this page for general business information. It is not legal, tax, or accounting advice.